The Flexi Training Scheme for Public Sector Employees is a scheme by which an athlete will consume his/her working hours in a flexible arrangement between work time and training sessions.
The newly revamped terms and conditions of the Flexi-training scheme for Public Sector employees may be found on page 58 of the Manual on Special Leaves accessible on https://publicservice.gov.mt/en/Documents/Public%20Service%20Management%20Code/PSMC%20Manuals/Manual_on_Special_Leaves.pdf.
Applications must reach SportMalta and are to be submitted via email to Ms Christina Maria Grech on firstname.lastname@example.org by not later than Thursday, 10th December 2020, noon.
All applications shall be filled in in their entirety and shall have all required documentation attached to them.
Public service and public sector employees:
a) with forthcoming fully approved international sport commitments, in their personal capacity, at the top national level;
b) with great promise in their sport and with a great possibility of representing Malta in fully approved international commitments in the near future;
will have the opportunity to train professionally in their sport for an amount of hours requested by the applicant per week or any other amount SPORTMALTA deems adequate.
- Application Procedure
1.1 The employee/athlete should submit a written request, to participate in the Scheme, addressed to his/her Head of Department.
1.2 The Head of Department is to forward his/her recommendations and comments, should any objections arise on the employee/athlete’s request, to the Permanent Secretary responsible for sport and copied to the SPORTMALTA. Approvals shall be done through a letter of recommendation addressed to the SPORTMALTA from the Head of Department, through the Permanent Secretary, which shall be sent to the employee/athlete.
1.3 The employee/athlete shall attach the letter of recommendation mentioned in clause 1.2 above, to the application form which is to be sent to the SPORTMALTA.
1.4 The application shall be submitted by national athletes / athletes with national potential directly to the SPORTMALTA. The application shall have detail including an annual training schedule of the athlete, endorsement by the employer of the athlete and all the documentation required as per section below and the application itself.
1.5 The SPORTMALTA shall assess all the applications received and the applicants shall be asked to sit for an interview.
1.6 The National Sports Organisation shall be asked for its recommendations in relation to the applicant’s performance and potential and the said recommendations shall be taken into consideration by the SPORTMALTA.
1.7 The SPORTMALTA shall rank the athletes in accordance with the interview results and decide on whether to grant the amount of hours requested by the applicant per week or any other amount it deems adequate.
1.8 SPORTMALTA shall forward its recommendations to the Permanent Secretary responsible for sport who shall approve or reject the recommendations.
1.9 Following confirmation of approval by the Permanent Secretary, the said rankings shall be published on the SPORTMALTA website.
1.10 Once the rankings are published, the approved athletes shall be required to sign an agreement. Failure to sign the aforementioned agreement shall result in the forfeiture of the grant. Separate agreements shall also be signed by the coach, the national sports organisation and the employer. All agreements must reach the SPORTMALTA within 30 days from publication of results and failure to do so, may result in the fofeiture of the grant.
2. Period of Coverage
2.1 The athletes’ training leave should be approved for a period of not more than twelve (12) calendar months which may be extended by further periods of twelve (12) calendar months through the submission of an application when the SPORTMALTA issues a call for applications to this effect.
- The Permanent Secretary responsible for Sport
3.1 Following recommendations by the Head of Department the Permanent Secretary will have responsibility to authorise/reject the employee/athlete’s application to participate in the Scheme.
- The Head of Department
4.1 The Head of Department should receive the employee/athlete’s written request, to participate in the Scheme at least ten (10) days before the closing date for submission of applications to SPORTMALTA;
4.2 The Head of Department, within five (5) days of receiving the employee/athlete’s request to participate in the Scheme, is to forward his/her letter of recommendation / objection to the Permanent Secretary;
4.3 If the employee/athlete is accepted to form part and has commenced making use of the Scheme, the Head of Department shall have the right to:
a) do random spot checks during the training programme
b) request, and be immediately provided with, any other information (on the athlete and relating to the Scheme) deemed relevant.
5.1 Once the athlete is accepted to form part and has commenced making use of the Scheme, the the Employer shall have the right to do random spot checks during the training programme and request, and be immediately provided with, any other information (on the athlete and relating to the Scheme) deemed relevant.
5.2 The SPORTMALTA, shall have the right to:
a) to do random spot checks during the training programme;
b) to request, and be immediately provided with, medical/fitness tests to certify that the athlete is of an acceptable level of fitness appropriate for his/her sport and according to the set training programme;
c) to request, and be immediately provided with, any other information (on the athlete and relating to the Scheme) deemed relevant.
5.3 By not later than the 21st day of the previous month, the SPORTMALTA will receive from the athlete detailed schedules, endorsed also by the coach, of the training sessions commencing from the first day of the following month, namely;
a) a detailed time schedule of the training programme;
b) details of the coaches involved in the training;
c) details of the training facilities to be used by the athlete;
c) details of the content of training,
e) details of competitions (locally or abroad) during the following month.
5.4 SPORTMALTA shall be provided, within seven (7) days of the following month, with a monthly written report, signed by both the athlete and the coach, listing the proceedings of the past month’s training scheme, the progress made and the details of attendance, of the athlete, for each training session.
5.5 SPORTMALTA may furthermore, monitor the athlete’s training and require regular meetings with the athlete and coach.
6. The National Federation / Association (NSO)
6.1 The NSO should be:
a) registered with SPORTMALTA;
b) affiliated to or recognised by the respective International Sport Organization.
6.2 At application evaluation stage, the National Sports Organisation shall be asked for its recommendations in relation to the applicant’s performance and potential and the said recommendations shall be taken into consideration by the SPORTMALTA.
6.3 Once the employee/athlete is successful with his application, the NSO shall be expected to provide the SPORTMALTA with:
a) full profile of the athlete;
b) a medical and blood test result;
c) confirmation that the employee/athlete has been selected for the national selection in preparation for events which are organised, approved or recognised by the respective official International Sports Organisation as per the SPORTMALTA approved list (where applicable);
d) proposed training schedule.
6.4 If the application request for the Scheme is accepted, the NSO has to sign an undertaking, with the SPORTMALTA, that it will;
a) provide the SPORTMALTA, by not later than the 21st day of the previous month, with detailed schedules, endorsed also by the coach, of the training sessions commencing from the first day of the following month, namely;
i. a detailed time schedule of the training programme;
ii. details of the coaches involved in the training;
iii. details of the training facilities to be used by the athlete;
iv. details of the content of training;
b) provide the SPORTMALTA, within seven (7) days of the following month, a monthly written report, signed by both the athlete and the coach, listing the proceedings of the past month’s training scheme, the progress made and the details of attendance, of the employee/athlete, for each training session.
c) be fully and totally responsible for the fitness level and medical condition of the athlete all throughout the Scheme;
d) be fully and totally responsible for the total actuation and supervision of the training programme within the Scheme;
e) immediately inform the SPORTMALTA and the relative head of department should the athlete be dropped from the national selection plans;
f) inform the SPORTMALTA should the athlete face any injury and/or illness;
g) acknowledge the fact that the athlete is sponsored by the government through the Scheme;
h) acknowledge the SPORTMALTA as the NSO’s partner and will include the latest SPORTMALTA logo in all its communication material.
6.5 If the application request for the Scheme is accepted, the athlete has to sign a contract with the SPORTMALTA.
7. The coach
7.1 The coach, entrusted by the NSO, forming part of the Scheme should:
a) register with the SPORTMALTA;
b) provide a contact telephone number (always on during training hours under the Scheme for quick and easy contact if the need arises;
c) be entrusted with the planning and supervision of the employee/athlete during the Scheme;
d) sign an undertaking with the SPORTMALTA, through the NSO, that he will supervise the training programmes in total correctness and responsibility.
- The employee/athlete:
8.1 The employee/athlete will be informed by the SPORTMALTA of the final decision whether his/her request to participate in the Scheme has been upheld or not.
8.2 The athlete, if accepted to participate in the Scheme, has to sign a contract with the SPORTMALTA undertaking that s/he will:
a) abide with the Code of Sport Ethics
b) make no use of illegal substances and/or performance enhancing drugs and/or other doping methods;
c) undertake any doping tests and update the ADAMS system thereby keeping NADO informed of his/her whereabouts (and submit other information, which includes but is not limited to details on the athlete residence, training venues and times, competition schedule, holiday arrangements etc. as well as a 60-minute time slot between 6am and 11pm where they can be located for testing) as required by NADO;
d) immediately provide a contact telephone number for quick and easy contact if the need arises;
e) be available, at all times, to be used by the SPORTMALTA and/or the government for sport promotion purposes;
f) wear the SPORTMALTA Scheme uniform for activities, when so requested by the SPORTMALTA,
g) immediately inform the SPORTMALTA when s/he is sick and is making use of his/her entitled sick leave;
h) will return back immediately to work with his employer:
i. in cases of injury, unless covered with a medical certificate;
ii. if dropped from the national selection;
iii. when not reporting for training;
iv. when not fit for training.
8.3 The approved employee/athlete is to be considered still as an employee of his/her respective governmental department during the training sessions.
9.1 Instances where the athlete is found guilty of:
Unjustified absence for a training session;
a) Illegal doping;
c) Lack of respect towards his supervisor/s;
d) Any flagrant action and be suspended indefinitely in his sport capacity;
e) Any other action deemed to be serious in nature;
f) shall lead to an immediate termination of the agreement.
9.2 Further to the above paragraph, if in default, through a doping offence / the use of illicit substances and/or drugs, the employee/athlete has to reimburse the government of Malta for all the training hours, allocated to the said employee/athlete, until found guilty of such offence.
9.3 If the NSO fails to inform the SPORTMALTA and the head of department should the employee/athlete be dropped from the national selection, the NSO will incur a fine of double the monetary amount which was paid to the employee/athlete during the default period.
9.4 If the NSO fails to inform the SPORTMALTA and the head of department when the employee/athlete faces injury and/or illness, both the NSO and the athlete will respectively incur a fine of double the monetary amount that was paid to the employee/athlete during the default period.
 with whom the employee/athlete is registered.
 under the jurisdiction of the Public Service Management Code.
 as well as any disciplinary action in accordance with the Public Service Management Code.
 without prejudice to further actions taken in accordance with the Laws of Malta.
 of the pro-rata payment applicable to the Scheme.
 of the pro-rata payment applicable to the Scheme.